1. Information and Document Sharing
Issuer companies are given the opportunity to share any information and documents, primarily the below, on the web pages that are created on their behalf and use.
- Accounting and Dividend Policies
- Articles of Association, the Trade Registry Information, Concessions
- Annual Report, Independent Auditor and Internal Audit Reports
- Decisions of the General Assembly and Board of Directors and the Company Code of Ethics
- Detailed Information on General Assembly
- Prospectus and Circular
- Videos of General Meetings and Board Meetings (Historical and/or Current)
- Videos of Senior Management Speeches and/or Corporate movie
- Company Reports and/or News
- Detailed Partnership Structures, Direct and Indirect Association Relations, Voting Agreements, Joint Annual Number of Groups
The Public Disclosure Platform announcements and statements published by the issuer companies to Public Disclosure Platform are already integrated into the Portal’s Investors’ Pages. The financial statements, corporate actions and dividend payment announcements will also be integrated accordingly.
2. Distribution of Announcements, Blog and Wiki Applications
A highly developed corporate announcement tool is integrated into the portal applications. With this tool, apart from the legally obliged information sharing requirements, companies have the capability to reach their target audience directly and efficiently and without having any distinctions between investors (whether they are the company shareholders or not) provide information to portal members from a single point. For instance through the e-Governance portal, it is very easy for a company to invite its shareholders to a special event or a grand opening of a facility, who reside in the province that the activity takes place. By the help of the announcement distribution application, companies will make sure that their announcements will be delivered to their shareholders immediately.
Furthermore, issuers will have the ability to exchange ideas and communicate with their shareholders through the capabilities that the Portal offers via blog and wiki.
3. Investor Statistics and Surveys
Assessing the demographic, economic and behavioral characteristics of actual and potential investors appears to be one of the important needs of companies especially in identifying their strategies against investor groups. Under this framework, companies are able to receive information on the following within the limitations of laws and regulations;
- Correct, reliable and detailed reports on their shareholders
- The holding duration of company shares by the shareholders
- Shareholders’ demographic and financial characteristics
- Shareholders’ sectoral preferences
- Analysis (report) on portfolio changes
While it is possible for companies to deliver the surveys directly to their shareholders through the portal, it is also possible to receive survey responses as well. As a result of this, companies will be informed directly of their shareholders’ comments and suggestions and their responses to survey, which will help them to establish more scientific relations with their shareholders. For instance, the responses of the investors who once were one of the shareholders sold their stocks and invest in another company can help companies in shaping their strategies.
4. Promotion Practices for the Shareholders
As being the most critical factor of the capital markets, the efforts are still underway to expand the investor base. Especially, one of the goals of the Istanbul Finance Center Project is the expansion of investor base. Related with this topic “Shareholder Benefits” is also one of the most important practices that is not yet touched base in our country. Shareholder benefit practices, as it is also called as “Shareholder Benefits” in international platforms, can be used for transforming consumers group into investors group by promoting products and services; can also be used for expanding investment period as well as “buying the shares back” or distributing “bonus” to shareholders for the purpose of raising the demand in primary and secondary markets.
At the moment, usage of this practice is becoming widespread especially in IPOs. E-Governance, by fulfilling its duty in establishing a bridge between the issuer and the investor, gives the ability to issuers of managing promotion practices through the portal. Therefore, it is made possible to contribute to acceleration of the process of transforming shareholders to customers and customers to shareholders.
As of October 2011, first Shareholder Promotion Campaign was performed through the portal with Turk Telecom (Türk Telekom A.Ş.).
5. Corporate Actions
It is now possible to automatically deliver corporate actions information from one end to another, from companies to shareholders or to other related parties. Under the light of the international standards and for the first time in the world, it is aimed to fully automate the process of online delivery of corporate actions information from the company to the shareholders. A major step to achieve straight through processing (STP) in this process is already taken not only to minimize systemic and operational risks but also facilitate cross-border capital markets operations.
6. Electronic General Assembly, Electronic Board of Directors Applications and Investor Meetings
Under the scope of e-MKK Information Portal, Electronic General Assembly applications will be one of the key components of e-Governance Portal’s main function of combining the investors with the issuers. As a result of the regulatory changes, for listed companies, it becomes an obligation to hold “physical” general assembly meetings as well as electronic meetings simultaneously. By the help of the general assembly applications that are going to be developed in the portal, shareholders will have the ability to vote electronically without requiring physical attendance to the meeting. In addition to electronic voting capability, shareholders will also benefit from “electronic proxy” and “electronic power of attorney” services of the portal. From the portal, issuers will both be able to reach information on the participants, whether they attend to meeting physically or electronically, and generate any documents that need to be provided after the general assembly meeting.
In addition to general assembly meetings and addressing particularly the meetings that play critical role on investors’ investment decisions; there will also be additional applications that are planned to be included in the e-Governance portal, which will help investor meetings to take place electronically without being constrained by any physical limitations.
B. For the Investors
An investor based central securities depository system, polishes the advantage of investors having the ability to directly connect to the systems from a single point and hence receive information on their investments. So far, almost all of the MKK’s applications serve this purpose of providing information to investors. E-Governance is also designed as a channel which investors can reach various information on their investments, has a broader and diverse database.
Through e-Governance portal, investors are able to reach information in an outright and standard manner, not only on the securities kept in their portfolio, but also on any other securities that drive their attention for investing, from a single point. Such information can also be requested by the investors via e-mail or SMS.
Investors are capable of responding to company surveys or any questions that are sent to them and hence participate in the decision making process of the companies. They also have the ability to monitor their portfolio and accounts’ balance in various formats by tracking a calendar of events organized by the issuers.
In case issuers perform, it is also made possible for shareholders to participate in the promotion activities through the portal. By the help of this, joint customer relationship is allowed to be strengthened.
Through the portal shareholders are able to vote in the general assembly meetings electronically, give proxy and power of attorney.
Portal functions can only be used by portal members; there are three types of membership according to three different function groups.
A. Issuers (Corporate Member Users)
All of our issuer members have their own web pages, built on their behalf in e-Governance portal. Shareholders and other portal users can monitor the data on these web pages upon company uploads. Since e-Governance has a different operating system compared to the Central Dematerialized System (CDS), portal applications can only be used once registration of the company users are completed through identification of their electronic certificates and valid e-mail addresses.
Any investors that are already registered to MKK (an account under CDS opened on behalf of an investor either by an intermediary institution, bank or an issuer company) can become portal members by using their e-Government passwords, MKK registry numbers and PINs or their Republic of Turkey Identity Numbers. In case they lose do not have their passwords, investors can complete their registrations by using their passwords received from e-Government and create their MKK PINs in a safely manner. Furthermore, it is also possible for them to apply to an intermediary institution for obtaining a registry PIN, and hence their details will be posted to their addresses via APS.
C. Viewing Member
“Viewing Member” stands for real users, who are not registered investors, would like to benefit from the portal functionalities. These users can become members by using their valid e-mail addresses, names-surnames and creating a PIN. It is also possible for viewing members to list the companies that they want to monitor and benefit from the portal functions through their personal web pages.